May Annual Meeting of the Council 2026 Agenda
Dear Councillors,
You are hereby summoned to attend the Annual Meeting of the Council, to be held at Croft Village Hall, Croft, on Monday 18th May 2026, commencing at 7:00pm.
After the election of a Chair and Vice-Chair for the forthcoming year, there will be a public session. At the discretion of the Chair, members of the public will be invited to make representations or to ask questions in respect of matters on the agenda and other matters in the Parish. Time is set at a maximum of 3 minutes per person, or 15 minutes overall.
A maximum of a further 10 minutes will allocated to receive brief reports of the Police and elected members of Lincolnshire County Council and East Lindsey District Council.
If time allocated is not required, the Council will go into formal session.
Jack
Jack Sargent
Parish Clerk
AGENDA
1. To elect a Chairperson of the Council for the forthcoming term of office.
2. To receive the Chairperson’s declaration of acceptance of office.
3. To elect a Vice-Chairperson of the Council for the forthcoming term of office.
4. To receive the Vice-Chairperson’s declaration of acceptance of office.
5. Public Forum
To resolve to suspend the meeting for a maximum of 15 minutes to allow members of the public to make representations or to ask questions.
6. Chair’s Welcome.
7. Apologies for Absence.
To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
8. Declarations of Interest.
To receive declarations of interest under the Localism Act 2011 - being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests and any written request for dispensation.
9. To confirm the minutes of the full Council Meeting held on Monday 2nd March 2026.
10. To approve the list of accounts submitted for consideration for:
a. March.
b. April.
11. To receive updated bank reconciliation for:
a. March.
b. April.
c. End of Year.
12. To receive an Accounts Summary through to the fourth quarter of the 2025-26 financial year:
a. Treasurers Account.
b. Reserve Account.
c. Combined Accounts.
13. To receive a budget review for the fourth quarter of the 2025-26 financial year.
14. To approve the Annual Governance and Accountability Return for 2025-26.
a. To approve section 1, points 1 - 9 of the Annual Governance Statement for 2025-26.
b. To approve secton 2, Accounting Statement.
15. To approve a schedule of regular payments for 2026-27.
16. To approve direct debit payments to BT.
17. To approve the insurance renewal.
18. To receive notification of any planning permissions, refusals, withdrawals, or amendments.
a. Planning Application 03188/25/RVC at Kartworld Leisure. Decision Notice - Withdrawn.
19. To receive a report from:
a. The Chair
b. The Clerk
20. To receive an update on the installation of a bench in memory of Sid Dennis.
21. To review to policies:
a. Standing Orders
b. Financial Regulations
c. Scheme of Delegation
d. Code of Conduct
e. Complaints Procedure
f. Reserves Policy
g. Risk Management and Risk Register
22. To review Committee Terms of Reference:
a. Staffing Committee Terms of Reference.
b. Grievance Committee Terms of Reference.
23. To appoint members to:
a. Staffing Committee.
b. Grievance Committee.
24. To consider applying for a funding through Lincolnshire County Council’s Bus Shelter Grant Scheme, for refurbishment to the bus shelter on the A52.
25. To receive a copy of the Action Points list.
26. To resolve to exclude the public and the media to discuss confidential matters in accordance with The Public Bodies (Admission to Meetings) Act 1960.
27. To consider quotes for the grass cutting contract.
28. To consider Staffing Matters.