Policies

Information to be published

How the information can be obtained

Class 1 – Who we are and what we do

(Organisational information, structures, locations & contacts)

Who’s Who on the Council & its Committees

Displayed on notice boards

Contact details for Parish Clerk & Council Members

Displayed on notice boards

Location of main Council office & accessibility

Not applicable

Staffing Structure

Hard Copy

Class 2 – What we spend & how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts & financial audit)

Current & previous financial year

Hard copy

Annual return form and report by auditor

Hard copy

Finalised Budget

Hard copy

Precept

Hard copy

Borrowing Approval Letter

Not Applicable

Financial Standing Orders & Regulations

Hard copy

Grants given & received

Hard copy

List of current contracts awarded and value of contract

Hard copy

Members allowances & expenses

Hard copy

Class 3 – What our priorities are and how we are doing

(Strategies & plans, performance indicators, audits, inspections and reviews.)

Parish Plan (current & previous year as a minimum)

Currently not applicable

Annual Report to Parish Meeting

(Current & previous year as a minimum)

Hard Copy

Quality Status

Currently not applicable

Local Charters drawn up in accordance with DCLG guidelines

Currently not applicable

Class 4 –How we make decisions

(Decision making processes and records of decisions)

Current & previous council year as a minimum

Timetable of meetings (Council, any committee/sub-committee meetings and parish meeting)

Hard Copy

Agendas of meetings (as above)

Hard Copy

Minutes of meetings (as above) –nb this will exclude information that is properly regarded as private to the meeting.

Hard Copy

Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting.

Hard Copy

Response to consultation papers

Hard Copy

Responses to planning applications.

Hard Copy

By Laws

Class 5 – Our policies & procedures

(Current written protocols, policies & procedures for delivering our services & responsibilities)

Current information only.

Policies & procedures for the conduct of council business:

Procedural standing Orders

Committee & sub committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy Statements

Hard Copy

Policies & procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality & diversity policy

Health & safety policy

Recruitment policy (including current vacancies)

Policies & procedures for handling requests for information.

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard Copy

Hard Copy

Hard Copy

Hard Copy

Hard Copy

Information security policy

Hard Copy

Records management policies (records retention, destruction & archive)

Currently Under Development

Data protection policies

Hard Copy

Schedule of charges (for the publication of information)

Hard Copy

Class 6 – Lists & Registers

Currently maintained lists & registers only

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Not applicable

Assets Register

Hard Copy

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Hard Copy

Register of members interests

Hard Copy

Class 7 – The services we offer

(information about the services we offer, including leaflets, guidance & newsletters produced for the public & business)

Current information only

Allotments

Currently Under Review

Burial grounds & closed churchyards

Not applicable

Community Centres & village halls

Not applicable

Parks, playing fields & recreational facilities

Hard Copy

Seating, litter bins, memorials & lighting

Hard Copy

Bus Shelters

Not applicable

Markets

Not applicable

Public Conveniences

Not applicable

Agency agreements

Not applicable

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Not applicable

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Contact Details:

Tel:

E mail:

Clerk to Council

Ms J Greer

Mill Farm Cottage

Leagate Road

Gipsey Bridge

Boston

PE22 7DA

01205 280873

Croftparishcouncil@live.co.uk

Charges:

A charge will be made for provision of hard copies of any of the listed information as follows:

1. Staff services, pro rata at £11per hour.

2. 10p per copy for each A4 black & white printed sheet.

3. Postage charges, if applicable, at the current 2nd class postage rates.

Information may also be inspected at Croft Village Hall, by prior appointment. Charge 1 will apply.